Option · Communication practice
Email Etiquette
Make the message easy to understand, easy to answer, and respectful of the reader's time.
Objective: Write an email that gives the reader enough context and one request they can answer.
Demonstration of learning: Repair four messages, then draft or send one useful school email.
Demonstration of learning: Repair four messages, then draft or send one useful school email.
What makes an email useful?
A teacher should not have to guess who you are, what happened, or what you need. A useful school email has six parts:
1 · Subject
Names the topic.
2 · Greeting
Names the reader.
3 · Context
Explains what happened.
4 · Request
Asks for an answerable next step.
5 · Thanks
Closes respectfully.
6 · Your name
Tells the reader who sent it.
Your task
- Download the practice sheet.
- Repair all four weak messages. Keep the real problem; change the wording that makes the message hard to answer.
- Choose one real school need: ask for help, explain an absence, follow up on missing work, or thank someone.
- Draft the email. Your teacher will tell you the approved recipient and whether you are sending it or submitting the draft.
Download practice PDFOpen editable DOCX · Make a Google copy
Before you send: Check the recipient, subject, attachment, and tone. Do not include a password or private information the reader does not need.
Success check
- The subject names the topic.
- The first sentence gives enough context.
- The request can be answered.
- The tone is respectful and sounds like you.
- You checked the recipient and attachment before sending.
Sentence support: I am writing because _____. Could you please _____? Thank you for _____.